Privacy Policy for Ontario Clean Technology Industry Association (OCTIA)
Last Updated: 22 February 2026
OCTIA (referred to as “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you register for events or sign up as a member on our website. We only collect data necessary for these purposes and comply with applicable laws like Canada’s PIPEDA.
Information We Collect
We collect personally identifiable information (PII) such as:
- Name, email address, phone number, and mailing address (for event confirmations and member communications).
- Payment details (if events involve fees, processed securely via third parties).
- Dietary preferences or accessibility needs (for event planning).
This data is collected directly from you via online forms during registration or signup.
How We Use Your Information
Your PII is used solely for:
- Processing event registrations and sending confirmations/updates.
- Managing memberships, including newsletters and event invitations (with opt-out options).
- Improving our services, such as event planning based on attendance data.
We do not use data for marketing beyond membership/event purposes without consent.
Data Sharing
We share PII only as needed:
- With event venues or vendors for logistics (e.g., attendee lists).
- Third-party processors like email services (e.g., Mailchimp) or payment gateways (e.g., Stripe), bound by data protection agreements.
- No sales or sharing for profit without prior permission; disclosures comply with legal requirements.
| Third-Party Service | Purpose | Data Shared |
| Membership management | Tracking for benefits, reminders | Email(s), name(s), title(s) company name, mailing address, phone number(s), website |
| Email Platform | Newsletters | Email, name |
| Payment Processor | Fees | Payment info, name |
| Event Tool | Registration | Name, attendance details |
Data Security and Retention
We use reasonable security measures (e.g., encryption, access controls) to protect PII. Data is retained only as long as needed:
- Event data: Until deletion requested.
- Member data: Until deletion requested.
Your Rights
Under PIPEDA and similar laws, you can:
- Access, correct, or delete your PII.
- Opt out of communications (e.g., unsubscribe links).
- Withdraw consent (limiting future collection/use).
Contact us to exercise rights; we respond within 30 days.
Cookies and Tracking
We use basic cookies for site functionality and analytics (e.g., Google Analytics, anonymized). Manage preferences via browser settings.
Changes to This Policy
We may update this policy; changes will be posted here with the new date. Continued use constitutes acceptance.
Contact Us
Questions? Email info@octia.ca.